2024-098-TS - Line Array & Spatial Audio Speaker System for the Creative School Chrysalis

Notice of Intended Procurement
Name of Procuring Entity
Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates
Tim Sage, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 557243


Procurement Documents
The procurement documents are available at www.merx.com.
  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.


Description of Procurement
The University is conducting a Request for Proposal for Line Array & Spatial Audio Speaker System for the Creative School Chrysalis.

The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 


Address and Final Date for Submissions
Submissions must be submitted electronically at https://tmu.bonfirehub.ca on or before January 7, 2025, at 11:00:00 am.

The submissions will not be opened publicly.

Conditions for Participation
The procurement is subject to the following conditions for participation:

Insurance Requirements

1. Commercial General Liability Insurance against claims for bodily injury (including death), personal injury and broad form property damage (including loss of use) and including products and completed operations liability and blanket contractual liability for an amount of not less than five million dollars ($5,000,000.00) per occurrence. Such insurance shall include the following clauses and/or endorsements;
● Pay on behalf of
● Deductible
● Primary and non-contributory
● Cross liability and severability of interests or Separation of insureds; and
● An endorsement naming the Owner, its governors, trustees, officers and employees as an Additional Insured.

2. Standard automobile insurance for all vehicles owned, licensed or leased by the Supplier and non-owned automobile insurance, where required, for an amount of not less than two million dollars ($2,000,000.00), per occurrence for each type of coverage. Where the non-owned automobile insurance coverage is provided within a general liability policy, a separate policy is not required;

3 Professional liability insurance for an amount of not less than two million dollars ($2,000,000.00) per occurrence, if applicable to the type of Work performed under this Agreement.

4. “All risk” property insurance covering the Contractor and Subcontractors’ owned, rented or leased tools, machinery, equipment and property used for the performance of the Work, including equipment breakdown coverage.


WSIB

A valid WSIB Clearance Certificate or alternatively Private Employer Liability in the amount of $2MM.

Minimum Passing Score

The Minimum Passing Score is 70% for Stage 2- Technical Evaluated Criteria.

Applicable Trade Agreements
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the agreement if five (5) years.

The University will base its selection of qualified suppliers on the following criteria:

Stage 1- Mandatory Evaluation Criteria:

CRITERIA                                                                                                                WEIGHTING (POINTS)
File #1 – Proposal Acknowledgement Form                                                                           Pass/Fail

Stage 2- Technical Evaluation Criteria:

CRITERIA                                                                                                                WEIGHTING (POINTS)
Company Information                                                                                                                   5
Relevant Experience                                                                                                                   25
Proposed System                                                                                                                        30
Project Management Team                                                                                                         10
Project Plan                                                                                                                                   5
Social and Sustainable Practices                                                                                                  5
                                                                                                                   Subtotal                    80
Minimum Passing Score- Stage 2                                                                                             56
Stage 3- Financial Evaluation Criteria:

CRITERIA                                                                                                                WEIGHTING (POINTS)
Pricing Part I- Total Fixed Fee- Table 1                                                                                       20
                                                                                                                 Subtotal                     20


                                                                                          Total Evaluated Score                     100


Notes
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.