Where it is deemed practicable and in the best interest of the Province a contract may be awarded to more than one supplier for the same item or group of items.
If pricing applies to more than one branch of the company, a list of branches and locations must be included with the bid.
Pricing to be FOB destination, shipping charges included in supplier's local trading area.
No totals required.
The Province of N.B. will allow government funded bodies to purchase goods or services using long term contracts awarded as a result of an Invitation. By submitting a bid the bidder indicates that it agrees to extend the same pricing to government funded bodies as per the terms and specifications in the Invitation document.
This procurement is subject to the provisions of the Canadian Free Trade Agreement, the Canada-European Union Comprehensive Economic and Trade Agreement, the Agreement on Government Procurement under the World Trade Organization and the Comprehensive and Progressive Agreement for Trans-Pacific Partnership.
HARDWARE AND ABRASIVES
SCOPE
This Tender consists of the
supply and delivery of Industrial and Automotive Fasteners in the sizes and quantities described within Items 1 through 30 inclusive of this document. The Contract shall be effective January 1, 2025 through December 31, 2026 with the option to renew for one additional year.
INCLUSIONS
Scope of items includes, but is not limited to: nuts, rivets, bolt retainers, speed nuts, clevis pins, lynch pins, screws, rod stock, snap rings, and trade related items.
EXCLUSIONS
Contract will NOT include hydraulic hose fittings or fasteners.
DELIVERY DATE AND PRICE
Vendor agrees to deliver any and all Fasteners in the sizes and quantities requested within individual Purchase Orders within x days ARO to the Shipping Address detailed above. Bids must include pricing for delivery to the Shipping Address detailed above.
VENDOR QUESTIONS
All inquiries should be received seven (7) calendar days prior to the closing date; any inquiries received less than 7 calendar days prior to the closing date cannot be guaranteed a response. Please reference the tender number and closing date within your communications to ensure a prompt and accurate reply.
NOTE: In order to speed up requests, we recommend inquiries be submitted by Email to bidquestionssoumissions@gnb.ca.
SUBMITTALS
Paper copies of bids are no longer accepted. Please see the clause below titled "New Bidding Method" for instructions to submit bids.
Only North American known distributors and/or their domestic brand names are requested on this Tender. Some examples are, but not limited to, Papco, Infasco, Brighton Best, Pop, Spaenaur, Barnes, Lawson, Fastenal and Wolseley. The Department of Transportation and Infrastructure will be the sole judge of equivalent products.
Provide only one equivalent brand name to price each of the sample items below. It is important to note that more than five brands or more than five corresponding pricing structures will not be accepted. Supplier is required to bid on the individual unit--i.e. 1 washer or 1 capscrew. Do not bid by the container size that would include more than one unit--i.e. 100 washers per box.
Vendors are asked to carefully read all attachments associated with this invitation to tender prior to submitting a bid.
REQUIREMENTS
VENDORS ARE REQUIRED TO SIGN AND DATE THEIR BID IN THE SPACE PROVIDED BELOW
EVALUATION CRITERIA
The Province intends to award contract to the supplier with the best combination of product coverage, price and delivery, in the best interest of the Province. More than one supplier may be awarded partial contract depending on competitive bid.
To determine the most competitive bid, the evaluation criteria breakdown is as follows:
1. 50% Pricing Structure
2. 25% Distribution
3. 25% Product Availability
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
A bidder must obtain official solicitation documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Bids should be submitted on the official bid documents
obtained from these authorized distribution services.
Where the estimated value of the goods or services to be procured is below
the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick or the Atlantic Region. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; b) secondly, New Brunswick vendors; and c) thirdly, Atlantic Suppliers. The preference will be applied based
on the price differential
between the lowest acceptable bid and the bid receiving preferential treatment. Unless otherwise indicated, there shall be no limit on the price differential under which a preference may be applied. The decision to apply a preference will be at the sole discretion of Service New Brunswick.
All discounts quoted will be considered to be without limitations.
PAYMENT OF INVOICES
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
Direct Deposit
The province of New Brunswick is now using Direct Deposit as the standard method of government payments. Suppliers are required to provide bank account information and email address for remittance.
Please send the completed Direct Deposit Form to the New Brunswick Internal Services Agency as indicated on the form.
CONTRACT OF SUPPLY
To be delivered as and when required for the period indicated upon receipt of an official Release under Contract. The Province of N.B. does not guarantee that any amount, make, model, brand, item, part or service will be purchased.
Instructions for Bid Submission
1. Effective April 15, 2020, Service New Brunswick is no longer accepting paper bids,
and the Central Tendering Branch is closed to the public. Public tender openings are
no longer taking place; however, results continue to be posted on NBON.
2. Bids will only be accepted by electronic transmission as follows:
a. By e-bidding through NBON (when e-bidding is possible); OR
b. By fax to: (506) 444-4200 (fax to dedicated mailbox).
Note: Proposals in response to a Request for Proposals (RFP) will not be accepted by fax; OR
c. By email to NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit bids to any other email).
Click here
Instructions for Bid Submission for important instructions on how to submit bids by email.
d. Please refrain from submitting your bid through multiple electronic channels
to avoid duplicate bids.
3. All bids must be properly signed by an authorized person.
a. For bids submitted by email or fax: typed signatures (in any font)
that are not on the bid itself (i.e. in the body of the email or on the
fax cover sheet) will NOT be accepted.
4. All bids must be legible, properly completed and contain the proper solicitation number.
5. The proponent is solely responsible for ensuring that the bid submission
in its entirety, including all attachments, is received before Closing Date and Time
as indicated on the solicitation documents.
a. The proponent bears all risk associated with delivering its bid by electronic
submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax.
b. The date and time of official receipt of the bid will be the time of receipt
recorded in the NBON system (for e-bids) or the time of receipt in the Province's
Electronic Mail System (for fax and email bid submissions).
6. All bids must be stated in Canadian Funds. Sales taxes should not be included in
the unit, extended or total prices.
7. All tenders must be F.O.B. destination, freight prepaid.
8. This Invitation is being conducted under the provisions of the Procurement Act
and Regulation 2014-93 as of the date of the issuance of the Invitation.
